Fill in a Valid Florida 4191A Form

When filling out the Florida 4191A form for transcript requests, there are several important points to keep in mind. Understanding these key takeaways will help ensure a smooth process.

• Eligibility: This form is specifically for students requesting transcripts from 7 years ago or earlier. If you attended school within the last 7 years, you should reach out to your last school directly.
• Submission: Complete the form and mail it along with a copy of your identification to the Records Retention address provided on the form.
• Fees: There is a fee of $3.00 for an official transcript and $7.00 for a certified transcript. Payments must be made in cash or by money order, payable to The School Board of Broward County.
• No Personal Checks: Be aware that personal checks are not accepted for payment of transcript fees.
• Completeness: Make sure your request is complete. Any forms that are incomplete or unacceptable will be returned immediately.
• Identification: It is crucial to attach a photo ID to your request. This is a required step for processing your transcript request.
• Signature: You must sign the form in ink, certifying that you are the former student requesting your records.
• Mailing Information: Ensure that you provide accurate mailing addresses for where you want the transcripts sent. Double-check for any errors before submitting.
• Not for GED Requests: Remember, this form cannot be used for GED transcript requests. Make sure you are using the correct form for your needs.

By keeping these points in mind, you can navigate the process of requesting your transcripts more effectively. It’s always a good idea to double-check all information before sending your request to avoid any delays.

1. Not providing identification: One of the most common mistakes is failing to attach a copy of a valid photo ID. This is a required step to process your request.

2. Incorrect payment method: Submitting personal checks is not allowed. Ensure you use cash or a money order made out to The School Board of Broward County.

3. Leaving required fields blank: Many people forget to fill in essential information such as the student’s name, date of birth, and Social Security Number. Incomplete forms will be returned.

4. Choosing the wrong type of transcript: Applicants often check both “Official” and “Certified” options. It is crucial to select only one based on your needs.

5. Not specifying the number of copies: Failing to indicate how many copies of the transcript you need can delay your request. Be sure to fill in the number of copies clearly.

6. Incorrect mailing address: Providing an incomplete or incorrect mailing address can lead to delays or loss of your transcripts. Double-check the address before sending.

7. Missing signature: Forgetting to sign the form is a common oversight. Your signature is necessary to authorize the release of your records.

8. Not indicating attendance dates: Applicants sometimes overlook this detail. Providing accurate attendance dates is essential for the processing of your request.

9. Ignoring the program title: If you attended a technical program, failing to include the program title can create confusion and delay your request.

10. Not checking the eligibility for the form: This form is specifically for transcripts from 7 years ago and earlier. If you attended within the last 7 years, you should contact your last school instead.

Understanding the Florida 4191A form is crucial for students seeking their transcripts. However, several misconceptions often arise. Here are eight common misunderstandings:

• It can be used for any transcript request. The Florida 4191A form is specifically for transcripts from the Broward County school system, for records older than seven years. For more recent transcripts, contact the last school attended directly.
• Personal checks are accepted. This form requires payment via cash or money order only. Personal checks will not be accepted, so be sure to prepare the correct payment method.
• All requests will be processed regardless of completeness. Incomplete or unacceptable requests will be returned immediately. It’s essential to fill out the form completely and accurately to avoid delays.
• There are no fees associated with the request. There is a fee of $3.00 for official transcripts and $7.00 for certified transcripts. Be sure to include the correct payment with your request.
• It can be used for GED requests. This form is not intended for GED transcript requests. Students seeking GED records should contact the appropriate agency directly.
• Identification is optional. A copy of identification is required to process the request. Ensure that you attach a photo ID before mailing the form.
• Mailing addresses can be incomplete. The form requires complete mailing addresses for both the sender and recipient. Incomplete addresses may lead to processing issues.
• Anyone can request transcripts using this form. Only the former student can request their records, as indicated by the authorization statement that requires the student’s signature.

Being aware of these misconceptions can help streamline the process and ensure that students receive their transcripts without unnecessary complications.

• Florida Form 4191B: Similar to the 4191A, this form is also used for transcript requests but specifically caters to those who need records from vocational or technical programs. It requires similar identification and payment details.
• Florida Form 4191C: This form is designed for requesting GED transcripts. While it serves a different educational purpose, the process of identification verification and submission is akin to the 4191A.
• Florida Form 4200: This document is used for official student records requests. Like the 4191A, it requires personal information and a signature for authorization, ensuring that only the student can request their records.
• Florida Form 4210: This form is for requesting verification of enrollment. It shares similarities in the need for identification and the requirement for a signature, making it a straightforward process for students.
• Florida Form 4220: This document allows students to request copies of their diplomas. The identification and authorization process mirrors that of the 4191A, ensuring security and privacy.
• Florida Form 4230: This form is used for obtaining transcripts for college applications. The structure and required information are similar, including payment details and a verification process.
• Florida Form 4240: This document is for requesting educational records for employment purposes. It follows the same format as the 4191A, requiring personal details and a signature for release.

How to Fill Out Florida 4191A

Filling out the Florida 4191A form is a straightforward process. Follow the steps below to ensure that your request for transcripts is completed accurately. Once you have filled out the form and gathered the necessary documents, you will need to mail it to the designated address along with your payment.

1. Download and print the Florida 4191A form.
2. In the section labeled "Check one," mark either OFFICIAL or CERTIFIED based on your needs.
3. Fill in your Student Name, Date of Birth (DOB), and any Married/Other Name if applicable.
4. Provide your Social Security Number (SSN).
5. Enter your contact information, including Home Phone, Work Phone, and Cell Phone.
6. Include your E-Mail Address.
7. Indicate the Number of Copies you are requesting.
8. Fill in the name of your last public Broward County school (K-Votech).
9. State the Last Year in School.
10. Answer whether you graduated by marking Yes or No. If you did not graduate, provide the Last Grade Attended.
11. If applicable, enter the Program Title and Attendance Dates.
12. Indicate whether you completed the tech program by marking Yes or No.
13. Specify the fees for each level of education you attended: $3 for Elementary, $3 for Middle, $3 for High, and $3 for Tech.
14. Fill in the name and address where the transcripts should be mailed, including City, State, and Zip.
15. Sign the Authorization Statement with your INK Signature and date it.
16. Attach a copy of your photo ID to the completed form.
17. Prepare your payment in cash or money order made out to The School Board of Broward County.
18. Mail the completed form, photo ID, and payment to the address: Records Retention, 7720 W. Oakland Park Blvd., 3rd Floor, Sunrise, FL 33351.

The Florida 4191A form is essential for individuals seeking transcripts from the School Board of Broward County, particularly for records from seven years ago and earlier. When submitting this request, you may also need to provide additional documents to ensure a smooth process. Below are some commonly used forms and documents that accompany the Florida 4191A form.

• Identification Document: A copy of a government-issued ID, such as a driver's license or passport, is required. This verifies your identity and ensures that the records are released to the correct individual.
• Payment Receipt: A record of your payment, whether cash or money order, should be included. This confirms that you have paid the required fee for the transcript copies.
• Request for GED Transcript: If applicable, this form is used to request GED records. It's important to note that the Florida 4191A form is not intended for GED requests, so this separate document is necessary if you are seeking those records.
• Authorization Form: If someone else is submitting the request on your behalf, an authorization form is needed. This document grants them permission to act as your representative in obtaining your transcripts.
• Previous School Records: If you attended multiple schools, providing records from your last public school can help facilitate the transcript request process. This information can clarify your educational history.
• Proof of Graduation or Attendance: If you graduated or attended a specific program, including documentation that proves this can expedite your request. It may be helpful to provide any certificates or letters from the institution.

Having these documents ready when you submit your Florida 4191A form can help ensure that your request is processed quickly and without complications. It's always best to double-check that you have everything needed to avoid delays in receiving your transcripts.