Fill in a Valid Florida Commissary Letter Of Agreement Form

When filling out the Florida Commissary Letter Of Agreement form, it’s essential to pay attention to several key aspects. Here are some important takeaways:

• Purpose of the Form: This form is required for mobile food establishments and self-vending ice units to ensure compliance with health regulations.
• Submission Requirements: The completed form must be submitted to the FDACS inspector during field inspections and included with the permit application.
• Accurate Information: Ensure that all information provided, including owner details and commissary information, is accurate to avoid delays in permit approval.
• Verification Process: Permit approval is contingent upon verification of an approved commissary, so double-check the details before submission.
• Activities Declaration: Clearly indicate all intended activities at the commissary, such as food storage and washing, to ensure compliance with health regulations.
• Inspection Access: By signing the form, you grant FDACS Food Inspectors access to your business during normal operation hours for facility evaluation.
• Additional Commissaries: If multiple commissaries are used, be prepared to provide additional pages as necessary to list them all.
• Contact Information: Provide accurate contact details, including phone numbers and email addresses, to facilitate communication with regulatory authorities.

Understanding these key points can help streamline the process of filling out the Florida Commissary Letter Of Agreement form and ensure compliance with state regulations.

1. Incomplete Information: One common mistake is not filling out all required fields. Ensure that every section, especially contact information and addresses, is fully completed.

2. Incorrect Permit Number: Providing the wrong permit number can lead to delays. Double-check that the permit number matches what is issued by the Florida Department of Agriculture.

3. Missing Signatures: Failing to sign the form can result in rejection. Both the owner of the mobile food establishment and the person in charge of the commissary must sign the document.

4. Not Indicating Activities: Forgetting to check the boxes for intended activities at the commissary can create confusion. Clearly indicate all activities that will take place.

5. Ignoring Additional Commissaries: If multiple commissaries are used, it's essential to indicate this. Use additional pages as needed to provide complete information.

6. Failing to Update Information: If any information changes, such as addresses or phone numbers, it should be updated on the form. Outdated information can lead to complications with the permit process.

Here are nine common misconceptions about the Florida Commissary Letter of Agreement form:

• Only food trucks need this form. Many people believe that only mobile food establishments, like food trucks, require this agreement. However, it is also necessary for self-vending ice units.
• Submitting the form guarantees a permit. Some individuals think that filling out the form automatically leads to permit approval. In reality, the approval depends on verification of an approved commissary.
• Any location can serve as a commissary. There is a belief that any kitchen can be used as a commissary. The location must be licensed and meet specific regulations set by the Florida Department of Agriculture and Consumer Services.
• The form is only for new businesses. Some assume that only new mobile food establishments need to complete this form. Existing businesses that change their commissary or operations also need to submit it.
• All activities can be performed at any commissary. People may think that any commissary can support all types of food operations. Each commissary has specific capabilities, and not all can accommodate every activity listed on the form.
• The form does not require a signature. Some believe that a signature is unnecessary. However, the form must be signed by both the owner of the mobile food establishment and the person in charge of the commissary.
• Once submitted, the form does not need updates. There is a misconception that the form remains valid indefinitely. If there are changes in operations or commissary locations, an updated form must be submitted.
• FDACS inspectors do not visit commissaries. Some think that inspections are not a part of the process. In fact, signing the form allows FDACS inspectors to evaluate the facilities during normal business hours.
• Only one commissary can be used. Many believe that only a single commissary can be listed on the form. However, businesses can utilize multiple commissaries if needed, and additional pages can be submitted for this purpose.

• Food Establishment Permit Application: Similar to the Florida Commissary Letter Of Agreement, this document is essential for mobile food vendors seeking to operate legally. It requires detailed information about the food establishment, including its location and operational practices, ensuring compliance with health and safety regulations.
• Health Department Permit Application: This form, like the Commissary Letter, is crucial for obtaining necessary health permits. It ensures that the establishment meets local health codes, which is vital for food safety and public health.
• Mobile Food Vendor Agreement: This agreement outlines the relationship between the mobile vendor and the commissary. It specifies the terms under which the vendor can use the commissary's facilities, similar to how the Commissary Letter details the responsibilities of both parties.
• Food Safety Plan: This document is akin to the Commissary Letter as it outlines procedures to ensure food safety during preparation, storage, and service. Both documents emphasize the importance of maintaining high standards to protect public health.
• Wastewater Disposal Agreement: Just as the Commissary Letter addresses wastewater disposal, this agreement ensures proper management of wastewater generated by food establishments. It is critical for compliance with environmental regulations and public health standards.
• Commissary Inspection Report: This report is similar in purpose to the Commissary Letter, as it documents the inspection results of the commissary facilities. It serves as a record of compliance with health and safety standards, ensuring that the commissary can support mobile food operations effectively.

How to Fill Out Florida Commissary Letter Of Agreement

Completing the Florida Commissary Letter of Agreement form is a straightforward process. This form must be filled out accurately and submitted as part of your mobile food establishment or package ice plant self-vending permit application. Make sure you have all necessary information on hand to ensure a smooth completion.

1. Start with Section 1 for Mobile Food Establishment or Self Vending Ice Unit Information. Fill in the following details:
• Owner Name
• Phone Number (include area code)
• Owner Mailing Address
• Permit Number
• City
• Zip Code (+4 optional)
• County
2. Certify the information by printing your name, signing, and dating the form.
3. Move to Section 2 for Primary Commissary Information. Provide the following details:
• Primary Commissary Name
• Commissary Address
• City
• Zip Code (+4 optional)
• County
• Primary Phone Number (include area code)
• Commissary License/Permit Number
• Primary E-Mail Address
4. Indicate which department licensed the commissary by checking the appropriate box:
• Department of Agriculture & Consumer Services
• Department of Business and Professional Regulation
• Department of Health
• None
5. Fill in the details for the water supply and wastewater disposal:
• Municipal/Utility Supplier Name
• On-site Well Permit Number (if applicable)
• Septic Tank System Permit Number (if applicable)
6. Check the activities you intend to provide at the commissary:
• Dish or equipment washing
• Storing of food and dry goods (room temperature)
• Dumping wastewater
• Cold Storage of food (including ice and drinks)
• Receiving potable water
• Cooking and/or reheating food
• Washing the outside of the vehicle
• Three compartment sink
• Restroom facilities
• Other (Describe below)
7. Provide a description of any other activities, if applicable.
8. Print the name of the person in charge of the commissary, sign, and date the form.
9. Indicate if additional commissaries are used. If yes, use as many pages as needed.

The Florida Commissary Letter of Agreement form is an essential document for mobile food establishments and self-vending ice units. It serves as a declaration of the relationship between the food business and the commissary. In addition to this form, there are several other documents that are often required in conjunction with the application process for permits. Below is a list of commonly used forms and documents.

• Mobile Food Establishment Permit Application: This application is necessary for obtaining a permit to operate a mobile food establishment. It includes details about the food service operation, menu items, and compliance with health and safety regulations.
• Food Safety Training Certificate: A certificate demonstrating that the owner or staff have completed food safety training. This is crucial for ensuring that food is handled and prepared in a safe manner, reducing the risk of foodborne illnesses.
• Health Inspection Report: This report is generated after an inspection by the local health department. It assesses the compliance of the commissary with health codes and regulations, ensuring that the facility meets the required standards for food safety.
• Commissary License: A license issued to the commissary that verifies its compliance with local and state regulations. This document is essential for the mobile food establishment to operate legally, as it confirms that the commissary is authorized to provide the necessary services.

Each of these documents plays a vital role in the overall process of obtaining the necessary permits for operating a mobile food establishment or self-vending ice unit in Florida. It is important to ensure that all forms are completed accurately and submitted in a timely manner to facilitate the approval process.